How to write a thank you email after a job interview

Say you’ve just been interviewed and want to make a good impression – or make up for a less than perfect performance. Try writing an interview thank you email.

Following up an interview with a concise thank you email can help you stand out from other qualified candidates by demonstrating your general skills.

Read on for our guide on how to craft a professional and well-written interview thank you email.

Why send a post-interview thank you email?

Sending a thank you email for an interview offers several major benefits:

  • This shows the appreciation and authenticity of your interviewer.
  • It reaffirms your interest in the position.
  • This brings you to the forefront of the mind of your interlocutor.

In addition to showing gratitude and respect for your interviewer’s time, a thank you email helps you stand out among other candidates who didn’t send one.
Visit our page on maintenance tips to help you succeed in your technical job interview. Remote interviews come with unique challenges, so read our telephone interview advicealso.

Everything you need to include in an interview thank you email

When crafting a follow-up interview/thank you email, try to balance formality with genuine friendliness. Your tone should be enthusiastic, cordial and relaxed.

Use the following suggestions to find the perfect note.

Object

To ensure your email gets read, your subject line should include “Thank you” plus your name or the job you interviewed for.

Consider something like the following examples:

  • Thank you — Interview with Jeanne Bridges
  • Continuation of the interview — Jeanne Bridges, graphic designer

Professional welcome and introduction

Begin with “Hello” or “Hi”, followed by the interviewer’s first name. Your interview may find an honorific (like Mrs./Mr./Ms./Mx.) too formal. If he becomes your colleague, you will address him by his first name, so it is appropriate to use it here.

If the interview took place in a more formal/traditional sector, you can use “Dear” instead of “Hello”.

Expression of interest for the position

Reaffirm your interest in the role in no more than one sentence. You want your interviewer to know that you are interested in this job opportunity without sounding desperate. For example, you could write:

  • “I am delighted to have the opportunity to join your team at [name of company].”
  • “The post struck me as intriguing, and I’m curious to know more.”

Highlight your qualifications and expertise

Reiterate your qualifications for the position. State that you are “confident” that you can perform the duties of this position, based on your level of experience and one or two key skills discussed in the interview.

Be careful not to overdo this section with too many examples, as it may seem arrogant. You want to sound confident but not important.

Expression of appreciation for their time

Briefly express your gratitude for the opportunity to interview for the role. You can say, for example, that it was a pleasure to speak with your interviewer and find out about the position. You will assure the interview that you enjoyed their time. Don’t aim for flattery, though.

Expression of interest for next steps

Indicate your readiness for the next steps in the process. Let the interviewer know they can contact you if they have questions or need anything else. Tell them you’re looking forward to hearing more about the position.

You can even express your willingness to contribute to an ongoing business project that was brought up during the interview, mentioning how your professional background qualifies you to help.

After a final interview, you can also ask questions about the decision-making schedule.

(Optional) Brief discussion of interview topics of interest

To add a more personal touch and demonstrate your ability to listen, try referring to a topic discussed during the interview.

You can say that an ongoing organizational change the interviewer talked about sounds interesting or wish them a good time at an event they’ve informally mentioned they’ll be attending. The interviewer will appreciate your sincerity.

(Optional) Send samples of your work and anything else you’d like them to know

You also have the option of sending additional documents that you think the interviewer might need or appreciate, such as a work sample that would help your case.

Include any additional material as attachments and leave a note explaining that you’ve included attachments that they might find interesting.

This is also your chance to correct any mistakes you made during the interview. There is a risk involved. If you report more than one mistake or spend too much of your email correcting them, you can draw undue attention to your missteps.

However, if you have misspoken in a way that may cause you problems, show your conscience by correcting the problem now. Keep your tone airy and factual.

Example: Post-Interview Thank You Email

Subject line: Post-interview thanks — Jeanne Bridges, graphic designer

Hello Brian,

Thank you for giving me the opportunity to learn more about the Graphic Designer position at Hive Creative. It was a pleasure talking with you and I found the discussion interesting.

I am convinced that my coding and branding skills and my knowledge of Adobe Creative Suite make me a good candidate for this role. I already have ideas I would like to share for the SoundStation rebranding project.

Let me know if there is anything else I can provide for you. I look forward to hearing from you on the next steps we should take.

Best regards,

Jeanne Bridges

Jeanne.bridges@hotmail.com

503-503-1122

linkedin.com/in/jeannebridges

twitter.com/Jeannebridgesdesign

When should you send a thank you email after the interview?

You must send a thank you email within 24 hours of the end of an interview, even after a first telephone interview intended to screen candidates.

Sending the thank you when you’re still fresh in the interviewer’s mind is key. If you wait too long before sending the email, you won’t make as positive an impression.

However, do not write a form note and send it when you hang up. Take the time to digest the interview and personalize your note before hitting send.

How long should a post-interview thank you email be?

Keep your thank you email short and sweet. It should total three to five brief paragraphs of 90 to 150 words. Anything longer than this runs the risk of pushing the listener’s attention and not being read.

Even formal industries expect thank you notes to stay under 200 words. Be concise and don’t overthink the email.

Should you send a thank you email after the interview if you’re not sure you want the job?

Not feeling so passionate after an interview? Send a thank you email to the interviewer anyway. You want to show them that you really appreciate their time and interest.

It’s always possible that your authenticity will pay off in unexpected ways or that your feelings about the job will change.

If you are sure you are not interested in this position, politely withdraw your application in your email rather than expressing your interest in the next steps.

What if you don’t have the interviewer’s email address?

If you don’t have the interviewer’s email address, there are several steps you can take:

  • Ask the interview coordinator for the interviewer’s email address
  • Ask the interview coordinator to forward your thank you email to your interviewer
  • Try to find your contact’s email address from the company’s website

Asking for your interviewer’s business card or contact information at the end of the interview avoids this problem.

bonus tips

Send separate emails to each interviewer.

Send separate emails to each interviewer you meet or speak with. If you send a generic thank you email to each of them, you’ll come across as insincere and defeat the purpose of the communication.

Avoid overdoing it.

Don’t be cloying or over the top when expressing your gratitude or enthusiasm. You will look dishonest and make a negative impression on your interlocutor.

Show gratitude and courtesy without trying too hard to make the best possible impression in your communication.

Check spelling and grammar.

Proofread your email carefully before sending it. The last thing you want to do is destroy a good impression by sending a thank you email riddled with careless errors.

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